Scheduling Inefficiencies in Transportation and Supply Chain

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Scheduling is one of many complex transportation and supply chain workflows involving many inside and outside stakeholders. Unprecedented environmental and human-driven factors highly impact this activity. Moreover, what are the inefficiencies in this process that managers can find and solve using technology?

By João Ricardo Gubolin, Chief Business Development Officer · February 2, 2023.

Lack of Real-time and Shared Workflows

Managers must have the most accurate information about vehicles and drivers when creating schedules. For instance, if a vehicle is due for maintenance, it should not be available to be scheduled. The same should apply to drivers with a medical or CDL expiring on or after the day they are scheduled to work. Preventing those inefficiencies is challenging when using spreadsheets or different systems that are not integrated. This increases the amount of manual work, and therefore higher are the changes to human error. Moreover, scheduling due in digital systems, with accurate and updated information on Driver compliance records and vehicle maintenance schedules, is critical to increasing the efficiency of transportation and supply chain operations.

Sending unconfirmed trips to drivers

After the scheduling is finished, it is time to distribute it among stakeholders. However, in doing so, there is still a risk of changes to it. For logistics and supply chain companies that run schedule on paper or spreadsheets and later distribute it to stakeholders, when unprecedented events occur, they are left running around to re-plan and communicate things at the speed of light. However, in companies with digital scheduling systems that have mobile applications that employees use to consult their schedules, whenever a change occurs, they receive multiple notifications to help them adapt their routines and keep operations flowing.


Transportation and Supply Chain Scheduling Workflows’ complexity requires companies to use as much technology as possible to avoid interruptions and inefficiencies. Digital scheduling systems integrated with driver and vehicle compliance and maintenance records allow managers to avoid making mistakes. Moreover, when unprecedented events incur schedule changes, digital systems can easily communicate with stakeholders to help them adapt and continue to run operations.

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João Ricardo Gubolin is the Chief Business Development Office of Ghubee.

Ghubee is a platform specializing in trucking logistics APIs, integrations, and intelligent systems. Our focus is to automate the communication-integrated systems of vehicles through next-gen networks, AI and machine learning, IoT, big data, cybersecurity, and 5G in the best possible way and at the lowest possible cost. Expanding a company’s culture to new technologies is necessary to remain in the current market. In addition to reducing costs and increasing productivity, integrating digital services into the organization’s systems is essential in the new economy. To schedule a free consultation, click here or visit

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