Reasons to Stop Using Spreadsheets to Manage Trucking Logistics Costs and Expenses

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Managing costs and expenses is crucial to the survival of any business. This is even more critical for trucking logistics companies now that inflation makes prices jump at unimaginable highs. Therefore stakeholders need to replace spreadsheets with software to effectively and efficiently perform this task.

By João Ricardo Gubolin, Chief Business Development Officer · January 18, 2023.

Dangers of Spredsheets

Despite software’s evolution and widespread use, spreadsheets are still present in any company. Due to the easy access to spreadsheets, they are a handy everyday business tool for performing data analysis and calculations. However, as processes mature and become a core in trucking logistics operations, there needs to be a transition, shifting users to replace spreadsheets with software. This is critical when data needs sharing in real-time, updated, and readily available to many stakeholders. Another factor is safety and compliance. Most software solutions have compliance and safety settings that allow companies to protect relevant data against misuse (individuals mistakenly erasing information) or leakage better than spreadsheets.

Benefits of Software Adoption

Besides advantages over spreadsheets, such as collaboration, safety, and compliance, there’s the possibility for evolution and automation. Despite its formulas and macros, Every spreadsheet has limitations to how much automation and technology evolution it can support. The simplest example of this is usability. Any user trying to access or work with spreadsheets from mobile devices will often find it very troublesome. On the other hand, software can evolve to employ accessibility technologies such as voice recognition and character recognition from images that allow usability in different devices.


Stakeholders can explore automation much more when a company trucking logistics companies use software instead of spreadsheets. Algorithms can automate repetitive tasks, update information from external cloud sources, and make data forecasts based on past patterns or current activity. This opens limitless possibilities on how businesses can become more effective with technology.

Please let me know what your thoughts are in the comments section below. If you enjoyed this reading, leave a like, and share this article with someone who may find it helpful.

João Ricardo Gubolin is the Chief Business Development Office of Ghubee.

Ghubee is a platform specializing in trucking logistics APIs, integrations, and intelligent systems. Our focus is to automate the communication-integrated systems of vehicles through next-gen networks, AI and machine learning, IoT, big data, cybersecurity, and 5G in the best possible way and at the lowest possible cost. Expanding a company’s culture to new technologies is necessary to remain in the current market. In addition to reducing costs and increasing productivity, integrating digital services into the organization’s systems is essential in the new economy. To schedule a free consultation, click here or visit

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